Three free memo templates for Google Docs below. Copy with one click, no signup required. If you’d rather build your own from scratch, the step-by-step instructions are further down the page.
Free Google Docs Memo Templates
Each memorandum (memo) template opens directly in Google Docs as a copy you can edit immediately. Choose the one that fits your use case:
| Template | Best For | Has CC / Attachments Field | Color Accent |
|---|---|---|---|
| Simple Memo | General purpose, any team or occasion | No | No |
| Business Memo | Professional environments, frequent memo senders | Yes | No |
| Internal Memo | Company-branded communication with color theming | No | Yes |
Simple Memo Template for Google Docs
A clean, general-purpose memo format. The header includes fields for company name, phone number, location, and email. Below that, add your Subject, Date, Recipient, and Sender. The body follows the standard memo structure: Opening, Body (with main points), and Conclusion. A signature line sits at the bottom. You can insert a photo of your signature or use Google Drawings.
Business Memo Template for Google Docs
Built for offices that send memos regularly. The header is pre-structured with Subject, Date, To, and From fields, minimal editing required. The body includes placeholder text for Opening, Summary, and Conclusion so you know exactly what goes where. A CC and Attachments section sits at the bottom for formal distribution. If you’re tracking the work those memos reference, a Google Sheets project management template pairs well with this.
Internal Memo Template for Google Docs
This one includes a color accent in the header, useful if you want the memo to reflect your company’s branding. Swap the accent color to match your palette. The layout splits into two sections: header fields (Date, To, From, Subject) and the memo body, which you can divide into Opening, Body, Conclusion, and Closing subsections.
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Elements of a Memo
Every memo format follows roughly the same structure. Here’s what each section does:
- Heading: Includes the date, subject, recipient name, and sender name. Keep the subject line specific. Readers should know what the memo is about without opening it.
- Opening: Introduces the memo and provides brief context. This can include background information or the events that led to the communication.
- Body: Delivers the full detail. Use bullet points, numbered lists, or subheadings to keep it scannable. Memos are workplace documents. Readers are busy.
- Conclusion: Summarizes the key points and restates any required action items.
- Closing: Can request further response or next steps. Optionally includes name, title, and contact information.
- Attachments: Any supporting charts, reports, or data. Label them and reference them by name within the body.
How to Make a Memo Template in Google Docs
If you’d rather build your own memo template from scratch, here’s the process:
- Go to docs.new to open a blank Google Doc.
- Set up your page. Click File, then Page setup. Choose your orientation, paper size, and margins. A margin of 0.5 inches gives you more working space than the default. Click OK to save.
- Insert a table for your header. Click Insert, then Table, and select the grid size you need. Tables let you position header elements precisely without fighting Google Docs’ paragraph spacing.
- Enter your header fields into the table cells and resize by dragging the cell borders.
- Open Table options from the toolbar to access border controls. For a clean memo look, you’ll want to hide most borders. You can learn more in our guide to adding borders in Google Docs.
- In the Table properties sidebar, expand Color and set the Table border width to 0 pt to hide all borders.
- To show only specific borders (like a bottom divider line under the header), click the border you want to reveal. Hold Ctrl to select multiple borders. Then click the Border width icon in the toolbar and choose your preferred thickness.
Once you have the header set, add your body text below the table using normal paragraph formatting. If you want to add text effects to any section, here’s how to use strikethrough in Google Docs.
Need a signature at the bottom? Our guide to inserting a signature in Google Docs walks through the options.
Types of Memos
Memos serve different purposes depending on what you’re communicating. The three templates above cover the most common use cases, but here’s a quick reference for memo types you may encounter:
- Request Memo: Asks for approval, resources, or action. State the request clearly, explain the reason, and justify any costs involved.
- Confirmation Memo: Documents something that was agreed upon verbally. Number the key points and invite feedback on anything unclear.
- Report Memo: Used for periodic cost or progress reporting. Monthly, quarterly, or annual. These benefit most from a pre-made template since the format repeats.
- Suggestion Memo: Communicates an idea or recommended change. Lead with something positive before the proposal.
- Results Memo: Presents the outcome of a study or project in an accessible format. Use a Findings section and keep the data easy to read.
For recurring reporting, pairing a memo with a Google Sheets template keeps your data organized in one place and your memos consistent.
Frequently Asked Questions
Does Google Docs have a built-in memo template?
Google Docs includes a small template gallery with a basic memo option. To access it, open Google Docs, click “Template gallery” at the top right, and browse the options. For more variety, including business and internal formats, the free templates on this page are ready to copy with one click.
How do I make a memo in Google Docs from scratch?
Open a blank doc at docs.new, set your page margins, insert a table for the header, and add your fields (To, From, Date, Subject). Then write the body below the table using the standard Opening, Body, and Conclusion structure. The step-by-step walkthrough above includes screenshots for each stage.
What is the correct format for a memo?
A standard memo includes a header (recipient, sender, date, subject), an opening that provides context, a body with the full detail, a conclusion summarizing action items, and an optional closing with contact information. Attachments go at the end and should be referenced in the body.
What is the difference between a business memo and an internal memo?
A business memo typically follows a formal structure suited for professional environments and often includes CC and attachment fields. An internal memo is also workplace-specific but is usually designed to reflect company branding, with color accents, a logo area, or a header styled to match the organization’s identity.
Can I use these Google Docs memo templates for free?
Yes. All three templates on this page are free. Click any “Copy This Template” button and Google Docs will create an editable copy in your Drive. No account required beyond a standard Google account.
How do I add my company logo to a memo in Google Docs?
Click at the top of the document or inside the header table cell where you want the logo. Go to Insert, then Image, and choose your source (upload from computer, Google Drive, or by URL). Resize the image by dragging the corner handles.
What should be included in a memo header?
A memo header should include: To (recipient name and title), From (sender name and title), Date, and Subject. Some formats also include CC for additional recipients. The subject line should be specific enough that the reader knows the memo’s purpose at a glance.