If you often print your work in Google Sheets, I am sure you have faced the issue of some rows or columns spilling to the next sheet (leading to an extra print copy).
While you may want this in some cases, often you can also print on one page and save some paper.
By default, Google Sheets has a specific area that can be printed on one page, but you can change this by forcing it to print more on a single sheet.
In this short tutorial, I will show you how to change the print setting so that you can print on one page in Google Sheets by fitting more content on each page.
So let’s get started!
How to Print on One Page in Google Sheets (Fit to Page)
Suppose you have a dataset as shown below and you want to print this entire dataset on one page in Google Sheets.
By default, Google Sheets will print the first 9 columns (till Store 8) in one sheet and the rest two columns will be printed in the next sheet.
Below are the steps to fit the entire content in one single page and print everything on one page:
- Select the dataset that you want to print
- Click on the Print icon in the toolbar (you can also use the keyboard shortcut Control + P).
- In the Print setting page that opens up, click on the Scale option.
- Click on the ‘Fit to page’ option.
- Click on Next
- In the Print window that opens, select the printer and click on the Print button.
The above steps would print the entire content of the worksheet in one single page.
Note that when you use this option, it will try and lower the font to fit the content on one page. In case you have a lot of data in the worksheet, this can lead to font lowering to such a level that it becomes illegible. So make sure you check the Print Setting preview to see how the printed page would look like.
You can also choose to use the options ‘Fit to Width’ print all the columns on one page, while the rows can be printed on multiple columns. Similarly, there is a ‘Fit to height’ option as well.
Also read: How to Autofit Column Width in Google Sheets
Tip to Fit Data on One Page In Google Sheets
While there is an in-built option to ‘Fit to page’ in Google Sheets, it leads to the lowering of font and makes the content smaller.
There are some other ways as well that you can use to try and fit all the content on one page without compromising on the legibility:
- Hide rows/columns that you don’t need. This can help squeeze in more rows/columns into a single view and can help fit more content in one single page
- Resize the column width to remove some white space and fit more columns on one page. Google Sheets has a specific area in the worksheet (called the Print Area) that it can fit on one page when printing. When you reduce column width, it allows Google Sheets to fit more columns in that same Print Area
- Remove any cell padding (if there is).
- Remove gridlines (in case you have applied a thick one). This can help squeeze in more rows and columns
- Format the cells to occupy minimum space. For example, change the date format to a short one (if you have dates in the dataset). In case you’re using numbers with a thousand separator or decimal points, remove this.
These are just some ways and can help fit data on one page in case you only have a few extra rows/columns spilling over.
So this is how you can fit and print on one page in Google Sheets.
You may also like the following Google Sheets tutorials: