How to Print Selected Cells in Google Sheets (Step-by-Step)

Spreadsheet software like Google sheets is usually multi-faceted. So, you can use the same software to view, analyze, present, and print your data.

These data processing software lets you use formulas to consolidate information from datasets, which you can then use to prepare and print reports too.

Unfortunately printing spreadsheets onto paper is not exactly as intuitive as printing a word processing document.

There are a number of print settings and options that you will need to get right in order to print just what you need.

Print Options in Google Sheets

Google Sheets gives you a number of printing options so that you can print either a whole sheet, a whole table, or just a selection of cells.

It also lets you select the size and orientation of the paper you want to print on, the amount of margin you want, and the amount of data you want to print on one page.

With all these options, it’s sometimes overwhelming when you want to just print a small portion of your worksheet.

If you don’t set the right options, you might end up printing more data than you need. Besides making the resulting print look messy, it also ends up wasting paper and ink.

So, it’s important you set your print options to exactly the amount of data you need.

In this tutorial, we will show you how you can set your print options to print only selected cells in your sheet (i.e., only print the selection and ignore everything else on the sheet).

How to Print Selected Cells In Google Sheets

Once you have your document ready to print, follow these steps to print a selection of cells from your Google Sheet:

  1. Select the cells that you want to print. You can do this by dragging your mouse over the required area of cells or by pressing down the Shift key to select the first and last cells of your required range. Select the cells you want to print
  2. Click the File menu from the menu bar.
  3. Select the Print option. Alternatively, you could press CTRL+P (if you’re on a PC) or Cmd+P (if you’re on a Mac). Click on Print
  4. This will take you to the Print Settings view, where you can see a preview of your printed page/ pages. Print Preview screen
  5. On the right-hand side, you should see a sidebar with options for different print settings. The default option is to print everything on the current sheet. However, since you only want to print your selected cell range, you need to click on the dropdown arrow under the word “Print” (which you will find at the top of the sidebar). Print has current sheet as the default
  6. This will show you a dropdown list of different print options. Click on the “Selected Cells” option from the list. Select selected cells from the drop down
  7. After this, you can select the other print options like Paper size, page orientation, etc. You can also select other formatting options like grid lines, headers, footers, etc.
  8. Once you have all your print settings in place and your print preview looks good to print, hit the Next button. Click on Next
  9. In the next window, click “Print” to finish the job and send your completed sheet for printing.

Your printer should now start printing your selected cells with your preferred print settings.

Setting the Page Orientation

You should choose a page orientation depending on the number and size of cells in your printed range. The default setting is landscape.

Use this orientation if you have a large number of columns in your selection and want to fit all columns into one page.

Landscape print style

If, instead you have a small number of columns, but want to fit a large number of rows in one page, then go for the portrait orientation.

Portrait orientation while printing

To select this orientation, simply select the radio button next to “Portrait” under Page orientation.

Select the portrait option

Making sure the Cells Fit the Page Correctly

If you find your data spilling out of the page in the print preview, you can scale your data to one of the following settings:

  1. Fit to width: Use this setting if you want to fit all columns of your selection into one page.
  2. Fit to height: Use this setting if you want to fit all rows of your selection into one page.
  3. Fit to page: Use this setting if you want to fit all rows and columns of your selection into one page.

To make a scale selection, click on the dropdown arrow below “Scale”, and select your required option. By default, the scale is set to “Normal”.

Fit to height width or page while printing

It is important to note, though, that choosing one of the three scales shown above will result in Google Sheets trying to lower the font size of your data to make it fit on one page.

If you have a lot of data in the sheet, your font size might end up becoming so small that it becomes difficult to read.

So make sure you check the print preview before hitting the Print button.

Note: If you have a very small range of cells to print, then it might end up looking odd with a whole lot of white space, and the data squished in one corner of the sheet. So, a good option would be to scale your data up so it takes up more space on the page.

small dataset while printing

For this, you need to select the Custom Number option from the Scale settings.

Click on Custom number

This will display an additional input box to the right of the scale option, where you can enter how much you want the data to get scaled. If you want to make the data larger, enter a number greater than 100%.

Set custom number value

Your selected data should now appear enlarged in print preview, take up more area on the page as shown below:

Dataset is printed and looks bigger

In this tutorial, we showed you how you can print selected cells from your Google Sheets, without having to print out the entire spreadsheet.

We also provided some additional information on how you can set up the page so that you get your selected cells printed exactly the way you need them.

We hope this tutorial has been helpful to you.

Other Google Sheets tutorials you may like:

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2 thoughts on “How to Print Selected Cells in Google Sheets (Step-by-Step)”

  1. This is not an instruction on how to print selected cells, but instruction on how to print a group of selected cells. What about selecting individual cells or columns that are not necessarily adjacent to one another? Only the last one chosen prints even though i hold down the command key when selecting. is this not an option?

    • To print only select cells or non-adjacent columns in Google Sheets, you can utilize the “Print Area” feature. First, select the cells or columns you want to print while holding down the command key. Then, go to “File” in the menu, choose “Print,” and select “Selected cells” under the “Print” section. Ensure the correct cells are highlighted in the print preview. This method allows you to print specific, non-adjacent cells or columns, and holding down the command key helps you select multiple areas. Adjust the print settings as needed to tailor the printed output to your preferences.


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