If you’ve ever needed to gather responses from a wide range of participants for surveys, feedback forms, or event registrations, it’s crucial to make your Google Form accessible to everyone.
There are two essential steps to achieve that:
- Making your form accessible without sign-in requirements
- Sharing it via a link or embed code.
In this beginner’s guide, we will walk you through the simple steps on how to make a Google Form public that helps you reach a broader audience while gathering the data you need.
Table of Contents
How To Make a Google Form Not Require Sign-In
When creating surveys and other forms requiring a wide range of responses, all survey takers need to access them easily.
If they have to bother signing into their Google account, many people might give up before they take your survey. Skip the Google sign-in process:
- Go to Google Forms and select the form that you want to make publicly accessible.
- Click on the “Settings” tab, then choose “Responses.”
- In the “Collect email addresses” option, select “Do not collect” from the drop-down menu.
- Toggle off the switch for the “Limit to 1 response” field.
- Scroll down to the “Defaults” section and click “Form defaults.”
- Again, choose “Do not collect” from the drop-down menu for the “Collect email addresses by default” setting.
- Adjust the other form settings as needed.
How To Share a Google Form
If you’ve already set up your Google Form and want to make it accessible to the public for responses, follow these steps.
- Click the “Send” button in the top-right corner of the Google Forms interface.
Google Forms gives you three main sharing options:
- Link
- Embed code
The purpose of making your form public is to remove the need for email addresses. Therefore, we won’t demonstrate using the email option here.
Share a Google Form with the Public Using a Link
To share your Google Form with the public, follow these simple steps:
- On the “Send form” panel, switch to the “Link” tab (i.e., the middle option).
- For a shorter link to your Google Form, tick the checkbox for “Shorten URL.”
- Finally, hit the “Copy” button to copy the link to your clipboard.
With the link copied, you can share it across various platforms, like social media accounts, forums, and blogs.
Make a Google Form Available to Everyone Using an Embed Code
If you’re the techy type, you can also get an embed code for your form.
- In the “Send form” interface, go to the “Embed” tab (the last option in the “Send via” field).
- Adjust the height and width of your Google Form embed to fit your needs.
- Click on the “Copy” button to save your embed code.
Paste the embed code into your website’s code, and visitors can access your form.
How To Share Google Forms via Facebook or Twitter
You can easily share your Google Form on popular social media platforms like Facebook or Twitter to reach a wider audience.
Simply click on the respective icons in the “Send form” panel and follow the prompts to share your form on these platforms.
Reasons To Make a Google Form Public
The primary reason for sharing a Google Form with the public is to reach a broader audience. This makes it possible to gather more diverse, less unbiased feedback.
There are several other benefits of making a Google Form public:
- Easy distribution of your online form through links, website embeds, and email
- Anonymity and privacy among your respondents, encouraging more honest feedback
- Convenient market research and surveys for your business
Related: How to Make Google Forms Anonymous (Easy Guide) 2024
How To Add Collaborators to a Google Form
When creating public Google Forms and expecting many responses, having collaborators to help manage the workload efficiently can be beneficial. Managing these alone can be daunting and inefficient, which makes having teammates aboard worthwhile.
By default, only you can edit the online form you created on the platform. To give them edit access, you need to add them as collaborators.
To get started, follow the steps below:
- Go to Google Forms and open an online form.
- Once you’re there, click on the vertical three-dot icon (⋮) in the upper-right corner of your screen.
- Select “Add collaborators” from the options displayed.
- In the panel that appears, click on the “Add people and groups” field and enter the email addresses of your collaborators.
- Hit the “Send” button once you’ve added your form editors.
How To Make a Google Form Public but Not Editable
To make a Google Form public but not editable by respondents, you don’t need to take any additional steps. By default, only you and the collaborators you’ve personally added can make changes. Respondents cannot edit the form unless you allow them to.
When adding collaborators to your form, keep sharing permissions set to “Restricted” (under the “General access” section). This ensures that anyone with the form link cannot become an editor, minimizing the risk of unintended changes to your form.
Frequently Asked Questions
Will Anyone Be Able to Edit My Public Google Form?
Only the form owner (you) and the collaborators you add can make changes to it — even if it’s publicly shared.
Can I Embed My Public Google Form on My Website?
Yes, Google Forms allows you to embed your form on a website. Open your online form and click the “Send” button in the top-right corner. Then, go to the “Embed HTML” tab (denoted by “< >”) and click on “Copy.”
Final Thoughts
To streamline your survey and form creation process, accessibility is key. Take the first step by learning how to make your Google Form public!
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