Best Wedding Guest List Templates for Google Sheets [2024]

Preparing for your most anticipated wedding day can be stressful, especially when handling your guest list. You need to prepare your invitation cards, track your guest’s responses, and so much more.

Fortunately, there’s Google Sheets that you can use to do these easily.

In this article, we’ll explore a few kinds of wedding guest list organizers and the links to some of our most awesome wedding guest list templates for Google Sheets. So scroll down to prepare for your big day like a pro!

Best Wedding Guest List Template Google Sheets

1. Wedding Invite Spreadsheet

Tracking the invitations that you have to send and have already sent allows you to determine how much work you have left to do. You also want to record the responses of your prospective guests on whether they’re present or absent (RSVP) on your big day.

wedding guest list invitation tracker

Download the template here: Wedding Guest List Invitation Tracker 

Gathering all this info in just one spreadsheet would make the work easier. But if you don’t have any idea where to start, our wedding guest list invitation tracker may be of help. Here’s why.

  • Countdown: It’s built-in with functions that automatically update the days remaining before your event.
  • Invites sent and left to send: The template counts the names of your guests, which equals the number of invitations that you have to prepare and send. After you mark them with a check, you can also see how many RSVP cards you still need to deliver.
  • Total number of attendees: As you update the number of people attending your wedding event, it automatically sums up the official headcount that will be present.

Below is a quick guide on how to use it.

  • Update the Date.
  • Input the information of your guests, such as their names, mailing addresses, and contacts.
  • Under Invited, you can toggle the checkbox to mark that you’ve already sent them an invitation card.
  • Record whether they responded positively under RSVP.
  • Type the total number of people you’re expecting per name under # Invited.
  • Update the number of people confirmed to be present on your wedding day under # Attending.

And there you go. You also want to refrain from changing the other fields aside from the ones listed above to avoid formula errors on the spreadsheets.

2. Wedding Guest Gifting List

wedding guest gifting list

Download the template here: Wedding Guest Gifting List

Giving out gifts to your family tree, close friends, relatives, and the people relevant to you is one way to express your gratitude for them being a part of your life. Well, this is pretty uncommon since the usual scenario is that the newlyweds receive the gifts.

If you want to do this, you want to list all the names of the people to whom you want to give presents. Then, detail the kinds of gifts you want to deliver, when you’re planning to give them, and similar elements.

Our wedding guest gifting list template is a ready-made Google Sheets file that you can use for this. Below are some of its features.

  • Automatic counting: It counts the gifts you have listed and displays the total number you have to prepare. Once you’ve marked that a gift is given, it also decreases automatically and updates the number of sent gifts.
  • Tags: It features a few sections for relationships, when to give your gifts, and preparation status. This lets you have a better time tracking your gifts and organizing them too. It also enables you to filter the gifts you need to send through other channels in case your guest is not present.
  • Notes: You can add some notes about where to buy your gifts and similar things you’d like to be reminded of.

To use it, follow the instructions below.

  • Update the Dates to Remember section with the dates of your events, such as the dinner, reception, shower, and rehearsal.
  • Select a tag under Relationship and enter the name of your guest and the gift that they will receive.
  • Choose a category under When to Give to determine the date you need to have your gifts prepared.
  • Mark the gifts that are already wrapped with a check under the Gift Ready? section.
  • Record whether your guest will be present on your anticipated dates under RSVP, and enter their mailing address on the side if not.
  • Add some notes at the side.

3. Wedding Guest List’s Food Preferences

wedding guest list food preferences

Download the template here: Wedding Guest List’s Food Preferences 

Considering your guests’ food preferences not only satisfies their taste buds but also lets you avoid a headache in case something happens. Clearly, you don’t want to offer food with shrimp or coconut in case they’re allergic to either of the two.

Some guests may also bring their kids on your wedding day, so having something that will keep them satiated would be great.

We have a free template that you can use to keep a record of your wedding guest list’s food preferences. Here are some of its features.

  • Headcount: It will automatically tally the number of adults and children present, provided you have them detailed on the designated fields.
  • Total cost tracker: You can set a cost-per-person estimate, which would be multiplied by the total headcount to roughly estimate your total costs.
  • Meal choice tracker: You can set the meat preferences of your guests or ensure to serve them vegan food using checkboxes. There’s also a field to input any dietary restrictions that they have.

Here’s how to use it.

  • Update the name, the number of children they’ll bring along, and their assigned seat.
  • Toggle the checkboxes under Meal Choice to track their food preferences.
  • Details any food to avoid under Diet Restrictions.
  • Set the value under Cost per Person.
  • Update the Dates to Remember section.

How to Create a Wedding Guest List Template in Google Sheets

If you’re looking for a quick way to establish your wedding guest list, then you can just head over and download any of the templates we have above. But if you want to take matters into your hands, here are some steps to create a simple but effective wedding guest list.

  1. To get started, go to Google Sheets and create a new spreadsheet.
  2. Make several categories on multiple columns, such as Name, Address, Contact Details, and any other relevant info about your guests.
make several columns for wedding guest details
  1. Next, start listing the details of the people you have in your mind under the said columns
  2. To get a quick headcount of the total number of people you have invited, select a cell and use the =SUM(value1, [value2, …]) function
using the sum function in google sheets
  1. Repeat step 4 for every summation you’d want to make
  2. Track your invites either by manual input of numbers or through a checkbox after knowing your guest’s response
inserting checkboxes on google sheets

This should let you make a list of your confirmed attendees and their details. You can also use it as an invitation tracker as you record their RSVPs. Just add another sheet or column for any category you’d like to further consider.

Frequently Asked Questions

1. Are Bride and Groom Included in Guest Count?

If you’re holding your wedding reception or dinner in a rented space, then the answer is yes. The venue staff refers to the guest count as the complete number of people that will be present in the place. Some venues do separate the bride and the groom depending on the offer you choose.

2. Who Should Be Included in a Wedding Guest List?

If you don’t know where to start, we recommend you take a list of all people related to you first before narrowing down your guest list. Next, make the decision on which relatives should come and the number of additional guests for both you and your partner. Lastly, you want to expect that your attendees will have their plus-ones at the event.

3. When Do I Start Our Wedding Guest List?

There’s really no definite date on when you should make one — that’s on you. But in terms of the various steps you need to do for your big day, we recommend that you put it on the first bullet of your to-do list. This ensures you get an accurate estimate of the people coming to your event, allowing you to choose a big-enough venue and adjust your budget.

Don’t have a to-do list yet? Read: The Free Google Sheets Task List Template

Final Thoughts

Preparing for your wedding doesn’t have to give you so much stress, especially when there are various wedding guest list template Google Sheets you can find online.

Don’t forget to read our article for wedding planning to know more and access other useful templates for your big day. We have a lot more wedding templates there for you!

You might also want to download and use our run-of-show templates to ensure that your wedding reception flows without obstacles.


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