Google Sheets is a terrific spreadsheet application with a remarkable collection of tools and sharing features that make collaborative work a lot easier. One of these excellent features is the ability to import CSV to Google Sheets from other apps.
Importing data from other applications can be cumbersome for the most part. However, CSV files make it easier to pack the data into an accessible format that you can use over virtually any spreadsheet software.
This article will discuss what CSV files are, how to paste CSV into Google Sheets, and the way to correctly format one so it can work properly in Google Sheets. Read on to find out more.
What Is a CSV File?
A Comma Separated Values file or a CSV file is a simple text file that generally contains a list of data. Users can utilize a CSV file is to exchange data between applications. CSV files work perfectly in contact managers and databases.
As the name suggests, a comma separates the values in CSV files. However, sometimes other characters are also used like semicolons. Due to this, you may often see variations in the file’s name as they are sometimes called Character Separated Values or Comma Delimited files.
For example, the structure of a contact list CSV file could look something like this:
Name, Gender, Address, Number, Email
How to Import CSV Into Google Sheets
There are essentially two ways to import CSV into Google Sheets. The first way is to import a CSV file locally stored on your computer. The second involves importing a CSV file onto Google Sheets using Google Drive.
Locally Stored CSV files
To import a locally stored CSV file onto Google Sheets, follow these steps:
Step 1: Go to Google Sheets and click on the file icon to open the file picker.
Step 2: A smaller window shows up in the middle of the screen. Click on Upload in that screen to choose the local CSV file.
Step 3: In the window, drag and drop the file or click on the Select a file from your device to choose your file from the file manager in your operating system.
Step 4: In your file manager, simply go to the CSV file you wish to import into Google Sheets and simply double-click on it. The file should load in after a few seconds depending on the size of the file.
Import CSV to Google Sheets Using Google Drive
If you have a file stored in Google Drive, the steps to import it into Google Sheets are almost the same as importing a local CSV file. Note that before you can use a CSV file in Google Sheets, you first need to upload the file in Google Drive. Then you can upload the CSV to Google Sheets.
The only change is to look for the file in the My Drive section. Simply click on your CSV file and then click on Open.
How to Convert CSV to Google Sheets
Often, the CSV files are not formatted correctly to work with Google Sheets. There are some things we can do to make sure they work perfectly. In our case, the file used Semicolons (;) instead of a Comma (,) which caused trouble in loading the files correctly. Fixing this is a simple process. To do this, follow these steps:
Step 1: Right-click on the file and click on Open with. There, select any text editor software. We use Notepad here as it comes built-in with Windows.
Step 2: Click on Edit and then Replace or use the Ctrl+ H shortcut. A small window should open to find and replace the text.
Step 3: Input the delimiter used in the file in the first textbox. In this case, it’s a semicolon, so we wrote (;) in the textbox. Input a comma (,) in the second box, which is the delimiter used in Google Sheets. Once you finish, click on Replace All, and your text should be formatted appropriately.
Step 4: To save your changes, click on File and save as, or use the Ctrl+ Shift+ S shortcut.
Step 5: To ensure that the file is saved in the proper format, ensure the File name contains a .csv at the end and the Save as type is chosen as All files.
Frequently Asked Questions
How Do I Automatically Import a CSV File Into Google Sheets?
There is no feature in Google Sheets that allows automatic import of CSV files in Google Sheets. However, Google does have Apps Script that allows you to code in functionality to automatically import CSV files in Google Sheets.
Can You Open a CSV File in Google Sheets?
You can open Comma Separated Value files in Google Sheets. However, CSV files can not be imported into Google Sheets using a URL, which means you should use Google Drive to import and open CSV in Google Sheets or import a locally stored CSV to Google Sheets.
How Do I Import Multiple CSV Files Into Google Sheets?
There are essentially two ways To import multiple files into Google Sheets. The first one is easier but requires you to use paid add-ons. The second method is free but does require a bit of coding knowledge. You can do this by using the Apps Script feature in Google Sheets.
How Do I Format a CSV File in Google Sheets?
The best way to format a CSV file for sheets is to write it in the following format:
Value1, Value2, Value3, Value 4
This means that your data will divide using commas, where commas separate columns while individual lines represent rows.
How Do I Import a CSV File Into Google Spreadsheets Using Google Apps?
Google Drive is the best way to seamlessly import a CSV file into Google Sheets as it saves your changes to the Drive with different versions. This allows you to roll back to a previous version easily if needed.
Import CSV to Google Sheets
Google Sheets CSV import allows you to use CSV files imported from other databases or software into Google Sheets. This can be crucial if you’re someone who works with several databases or other forms of software, as CSV files can eliminate a lot of the hassle usually associated with transferring data from one software to another.
Now that you know how to import CSV to Google Sheets, you may find the following related tutorials helpful: