Free Google Sheets Kanban Board Template + Video Guide

If you are looking for an organizational system to prioritize your tasks and requests, you will find various tools on Google, and among those tools are the well-known Google Sheets Kanban Boards!

A Kanban Board is one of the tools that you can use to implement Kanban principles to manage work at a personal or organizational level. Kanban Boards visually depict work at various stages of a process using cards to represent work items and columns to represent each stage.

A Kanban-style approach is so simple to implement, and that is probably the biggest reason why so many businesses prefer it. The fact that there isn’t a need to learn complex new tasks or put the entire team through a training course just gives it that edge compared to other methods. Another good thing about the Kanban-style approach is that it isn’t restricted to any specific industry, which means there isn’t any apparent reason why a Kanban-style approach wouldn’t suit your business!

Read along to learn more about implementing the Kanban method using a Google Sheets Kanban Board.

Why Should You Use a Kanban Board?

Kanban Boards are ideal for managing your progress and help you stay focused because you always know what’s in the queue, in progress, and completed.

In the right Kanban software, these visual tools serve as both a status board and a report.

The downside to using Kanban Board as a dedicated project management tool is that these tools are mostly paid. With Google Sheets, on the other hand, you can create a Kanban Board for free.

How to Get Started

To get started, you can download a Google Sheet Kanban Board template and add your tasks or create a Google Kanban Board of your own! Finding good Google Kanban Boards templates online isn’t hard, but the question would be, are they appropriate for your work process, or are they exactly the way you want them?

Creating your own Google Kanban Board may be the best option if you have a strict set of rules you want to follow and want to customize it.

In this article, I’ll explain how to create a Kanban Board in Google Sheets to help you stay organized. I’ll also make that Google Sheets Kanban Board template available to download and use.

Google Sheets Kanban Step-by-Step Guide

Let’s jump straight into it!

Step 1: Start your Kanban Board in Google Sheets by creating a table with the following headers:

Date: To note down the date when the project started

Project Name: To note down the project name

Project Detail: To note down the aim of the project

Assignee: To assign the project to a person

Current Status: To note down the current status of the project

Comments: To leave any comments related to the project

Titles for a google sheets kanban board

Step 2: Create a separate table to note down variables that you will use to create a dropdown for Assignee and Current Status.

Values for the kanban in Google Sheets

Step 3: Next, Create a Drop-down list for the Assignee column. Select the cell range for the Assignee column and right-click on your mouse or trackpad, then go to View More Cell Actions and Click on Data Validation.

How to add data validation for the Kanban Google Sheets template

Step 4: In the Data Validation Menu, click Add Rule and select the criteria Drop-down (from a range).

create a drop down list

Step 5: Select the range with the Team Members, assign a color to each team member and click Done.

Select from an existing range

Step 6: Create a Drop-down for the Current Status column similar to the one created for the Assignee column.

And you are done! You have successfully created a Kanban Board in Google Sheets. You can start using the Kanban Board by adding the relevant values to the different sections. Here’s how your board should look once filled with values:

A completed Google Sheets Kanban Board

It is effortless to use, and once you have added the relevant data, you can select an assignee and add a current status from the drop-down menus you have created.

Access the Google Sheets Kanban template here

Additional Resources for Project Management in Google Sheets

Apart from Google Kanban Boards, there are various other templates you can use in Google Sheets to manage your Projects or list down tasks easily. Similar to the Kanban Board, these methods can also help you efficiently manage projects and stay ahead of the curve. View these resources to learn more:

Google Sheets Project Management Template: This resource contains templates for Project management that you can use to manage your projects effectively.

Google Sheets Task List Template: This resource will teach you how to easily create a task list in Google Sheets and avoid the hassle of spending on a paid task list tool.

Frequently Asked Questions

Can Google Sheets Be Used for Project Management?

Google Sheets includes a variety of project management tools, such as basic templates for a project timeline, plans, and trackers. Gantt chart functionality to track the start date, task duration, and end date of your project. Charts for visualization, such as a bar chart, stacked bar chart, line chart, and so on.

Can I Create a Kanban Board in Google Sheets with an Add-on?

You can now create a Kanban Board in Google Sheets using Kanbanchi for Google Workspace. It is the only online project management/task management/collaboration software that includes a Kanban Board, a Gantt Chart, and a Time Tracker. Project boards with lists and cards show a flowchart of all your tasks and activities.


There are numerous websites where you can find tools to assist you with project management; however, Kanban in Google Sheets is probably the most effective, with the option to create your own. One of the benefits of a Google Sheets Kanban Board is that you can customize it. While the basic layout of a Kanban Board is often the same, it can be easily changed to meet your specific needs. In this article, I’ve detailed everything you need to know about how to make a Kanban Board. I’ve also provided some additional resources to help you manage your work better.

I hope this article helps you greatly in your quest to stay organized!

Want to become a kanban expert? Check out this top course:

Kanban Fundamentals: How to Become Insanely Productive


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Talha Faisal

Talha Faisal

Talha is a seasoned technical writer that specializes in Automation and SaaS. Google Sheets is central to his work, and he uses his writing to make Google Sheets easy to use for everyone.