Google Sheets Calendar Template for 2023 (Top 10 List)

A Google Sheets calendar template can make your life a lot easier. Planning weeks, months, or years in advance will make you more efficient and productive. But there are so many different types of calendar spreadsheet templates on the web that it can get overwhelming. Luckily, we’ve assembled a list of the 10 best Google Sheets calendar templates, so you can find the perfect one right here. Read on to learn more.

Why Should You Use a Calendar in Google Sheets?

There can be many benefits to using a calendar in Google Sheets. Some of these include:

  1. You can access your calendar anywhere. One of the best parts about using Google Sheets over other spreadsheet software is that the spreadsheets are saved to Google Drive. Any changes made to the spreadsheet are synced instantly. This means that if you access your Google Sheets calendar on your desktop and make changes, you can access them on your smartphone almost immediately.
  2. Calendars help you plan ahead. Calendars don’t only let you plan the upcoming day or week, but they help you plan the upcoming months in advance. No one can keep track of multiple upcoming important dates, so having a calendar can be crucial for someone dealing with many scheduled assignments or deadlines.
  3. You can share the calendar with others. Google Sheets has a fantastic feature that allows users to collaborate on a single spreadsheet in real time. The feature is seamless and can be used with a few simple clicks. This means you can create a calendar you want your employees to follow and share it with them. Any changes you make to your spreadsheet will be instantly updated for them, so you won’t have to notify them anytime you add a new activity to the calendar.
  4. Calendars help you break down larger tasks. Planning for large events or projects can be a considerable undertaking, but dividing it into smaller milestones can make your job easier. Break down the large task, plan a date to complete these smaller steps, and add these dates to your Google Sheets calendar template. This way, you can focus on working towards a smaller goal instead of worrying about the big one.

How to Make a Calendar Template in Google Sheets

A great part about using Google Sheets to create a calendar is that it can be as complex or as simple as you want it to be. Here are some of the steps using which we can create calendar in Google Sheets:

  1. Add a header bar towards the top of the sheet that signifies the month or the year for that specific sheet.
  2. In the row below, add the names for the days in the weeks.
  3. Now, write the month’s first date under the month’s first day.
  4. Now, press Ctrl, click on the cell, and drag your cursor to autofill the days in the month.

This will complete the basic structure of the Google Sheets calendar. Feel free to format the calendar according to your needs, add other elements like cell fill color borders, and resize some important cells to make sure they stand out. You can also use conditional formatting to ensure that cells filled with specific events stand out while the empty cells stay white.

10 Google Sheets Calendar Templates for 2023

Although you can easily create a calendar template in Google Sheets, doing so can be a time-consuming process. If you wish to avoid going through the process of creating one, here are 10 calendar templates you can use in Google Sheets. The first 3 are basic calendars in different formats while the others are for more complex uses.

1) Printable Google Sheets Calendar Template 2023

Basic Google Sheets calendar template

The design for the first calendar template in this list is based on the traditional table calendars. As Google Sheets allows you to have multiple sheets in a single spreadsheet, we have added 12 sheets for each month.

Make a copy to use

To use this spreadsheet template (and any of the others in our top 10 list), open it in your web browser while logged into Google Sheets. Now, click on File in the top left corner of the main header bar. This will open a dropdown menu. Here, click on Make a copy. This will open the template in your Google Sheets while automatically syncing it to the cloud.

2) List-Style Monthly Schedule Template Google Sheets

A vertical calendar template

This calendar template for Google Sheets is very similar to the one we discussed above. However, where the previous free Google Sheets calendar template was built for you to use on a screen or in printed form, this template is better suited for mobile users or desktop users who wish to have a small calendar window on their screen. Similar to the previous template, this Google Sheets calendar has 12 sheets for each month of the year.

This calendar format is made for people who wish to track their tasks throughout the month in a small, easy-to-use format. The list format means you can view all the dates in portrait view with the tasks you wish to achieve right beside the days. This template is great for people on the go as you can add the calendar tasks in one sitting and check them on your phone whenever you want.

Related Reading: The Free Google Sheets Task List Template [Easy Guide]

3) Multiple-Month 2023 Google Sheet Calendar Template

a yearly calendar template

This Google Sheets calendar template is aimed at people who wish to view the entire year on one spreadsheet. The template isn’t designed for you to be able to write extensive notes regarding the tasks you wish to perform that day. However, by using different colors to mark different tasks, you can highlight the important cells.

As an example, you can use this calendar template to mark birthdays or days when you have to submit an important assignment or even upcoming holidays. This template can also be printed on a single sheet of paper and be used physically. We created the template for use in landscape, so you may have trouble using this template on a mobile device.

Related: 5 Useful Google Sheets Project Management Templates [Free]

4) Google Sheets Social Media Calendar

A social media calendar

Social media campaigns are extremely hard to stay on top of. Luckily you can use SpreadsheetPoints social media calendar to make sure all your posts reach your audience at the right time. Although this template only uses Pinterest, Facebook, and Instagram, you can add more social channels if you need to or use one of the other many social calendars in the full article.

5) Content Calendar for Google Sheets

A content calendar template

Similar to a social media calendar, a content calendar will help you track your website or business’s output of content. The difference being this template is designed more for blog posts, FAQs, and other website content. But you could just as easily add your social media content into this template too. This template is also perfect for writers that need to track all of their posts for all the different websites they work for.

Read more: 3 Google Sheets Content Calendar Templates (Easy to Use)

6) Daily Schedule Calendar

Daily schedule template

Although this schedule template is technically a daily planner, you can very easily use this as an incredibly detailed calendar. All you have to do is head to the sheet name in the bottom left of the page and right-click it. Then, go to Copy to > Existing spreadsheet. Then you simply have to name the new sheet after the next date and repeat for as long as you need the calendar to go for.

7) Google Sheets Template Library Yearly Calendar

Google Sheet template library calendar

Don’t worry that this template is directly from the Google Sheets template library. It is still highly customizable, accurate, easy to use, and, most importantly—free! The second tab of this calendar template allows you to easily change the style of your calendar to match your vibe. It also allows you to change the theme by heading to Format > Theme.

8) Auto-Updating Monthly and Yearly Calendar

Productivity spot calendar

This calendar comes from this calendar article on our sister site Productivity Spot. On it you can simply change the date at the top left of the first page and have an automatically updating monthly calendar on the first page, followed by a yearly calendar on the second sheet. It’s Great if you need to look at your short and long term goals at once.

This is the calendar template I recommend in my video on specifically what to look for in a calendar template in Google Sheets.

9) Gannt Chart Calendar Template

Gannt chart calendar

A Gantt chart is essentially a calendar that allows you to manage a project with your team (or even just by yourself). You essentially compare project timelines with dates and where they overlap. This can be a pretty complicated type of calendar, so we’d recommend reading our full Gantt Chart guide if you aren’t already familiar with how they work.

10) Google Sheets Attendance Calendar

Attendance calendar

Attendance over the course of a year is vital to schools and workplaces. You can easily keep track of that in Google Sheets with an attendance template. This calendar tracks whether or not your team members or students were present and provides space for you to figure out why they weren’t there on specific dates.

Limitations of Using Google Sheets for Calendars

I also wanted to examine the limitations of utilizing a spreadsheet as a calendar. So let’s explore the quirks and quibbles.

Now, don’t get me wrong, I rely on my spreadsheet calendars. I have several. That’s why I compiled my favorite templates here. That said, there are some common hiccups that deserve our attention. So, let’s break it down.

The most common issue? Spreadsheet calendars usually have limited functionality. Remember, we’re talking about Google Sheets. It’s made for crunching numbers and playing with text. It wasn’t designed to be calendar wizard. That means most templates lack features that dedicated calendar apps flaunt, like automatic reminders, email buddies, and collaborative scheduling.

Another potential pitfall of a spreadsheet calendar template? They usually lack the ability to easily modify recurring events. Wrangling those in a spreadsheet can be like herding cats – cumbersome and prone to mix-ups. Dedicated calendar apps (Google Calendar, for example), come prepared with built-in options for handling daily, weekly, monthly, or other custom-tailored recurring events.

But wait, there’s more!

Spreadsheet calendar’s also come with some visibility and access issues. Finding specific dates or events can be like searching for a needle in a haystack. You’ve got to scroll through rows and columns, which can be a real challenge if you’re dealing with several years worth of data.

Now, here’s the deal-breaker for some businesses: no synchronization. Most spreadsheets don’t do that thing where your calendar syncs across all your devices and platforms. So, if you’re on the move or want to share your schedule, you might hit a bit of a roadblock.

That said, Google Sheets offer notoriously reliable sharability. Unlike other spreadsheet tools, it’s actually really well designed for calendar templates. You can use Google Sheets to make schedules, too.

Frequently Asked Questions

Can I Create a Calendar in Sheets?

Creating a calendar in Google Sheets is simple. Create a new spreadsheet and add a header for the month you wish to create the calendar. Now, add the days of the week in one of the rows. Now, enter the first date of the month under the correct weekday. Click on the cell containing the date. Now, press and hold Ctrl and click and drag the bottom right part of the cell to autofill the dates in the cell. Keep repeating the process to fill in the dates for the entire month.

Does Google Sheets Offer a Pre Built Template for Me to Use?

Google Sheets has an entire Template Gallery that has pre-made templates that you can use. The templates are professionally designed, ranging from calendars, timesheets, invoices, and schedules to budgeting tools and resumes. You can access the template gallery by opening the main page of Google Sheets and clicking on Template Gallery in the top right corner of the screen.

Wrapping Up

In this article, I discussed Google Sheets calendar templates. I also analyzed the benefits of each option. Finally, I reviewed some potential pitfalls of using a spreadsheet for a calendar. Hopefully, you found the perfect Google Sheets Calendar template. If you think we missed a calendar type you’d like to add, let me know in the comments.


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Chris Daniel

Chris Daniel

Chris is a spreadsheet expert and content writer. He has a double Bachelor's Degree in Teaching and has been working in the education industry for over 11 years. His experience makes him adept at breaking down complex topics so that everyone is able to understand.
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