Accurate time tracking is essential in any work environment, be it remote or otherwise. For many reasons, including a safer payment process, timely payments, organized records, etc., You need to know how much your employees are working per day/week/month.
You can use many tools for time tracking, but why bother when Google Sheets makes all of this so much easier to do, and free of cost? Among various other Google Sheets templates, such as content calendars or project management templates, Google Sheets offers an amazing time tracking tool in the form of a timesheet template.
You can use a timesheet template for Google Sheets to keep track. In this article, I will give a complete run down on time tracking through Google Sheets, demonstrate how to create a new personalized template, and provide an already put-together template for you to utilize.
What Is a Timesheet Template?
A timesheet template is an organized file template through which you will track time. A perfect template is designed in a way that it provides information on all aspects you may require. For example, in addition to the basics, a good timesheet Google Sheets template must also have a column in which your employees may record their off days. You can always customize a template to target any specific information you may require from your employees.
Why Use a Timesheet Template for Google Sheets?
Using a Google Sheet time tracking template as a time tracking tool is a great decision. Not only is it absolutely free, but it is based on our standard Google Sheets file, which is very easy to use.
There isn’t much learning curve, even for new users of Google Sheets, as it is simply laid out. Another major benefit of using the Google Sheets time tracking template is that all your employees log their hours in one place, significantly enhancing your payroll management. Many time tracking tools come with a hefty price tag and overcomplicate the simplest of things, which annoys many users. A Google Sheet timesheet provides an excellent alternative to unattractive, complex, and pricey options.
How to Create a Template
Creating a Google Sheets time sheet template is pretty simple, but it is crucial to consider the purpose of your timesheet in Google Sheets. For example, different firms require different information input into the Google Sheets time tracker template, which will need you to add separate columns or rows to record that information.
For this article, I will show you how to create a weekly timesheet template using columns and rows that you can use for any purpose. Once I have demonstrated how to create this template, I will make it available for you to download so that you can either use the template or further customize it to suit your needs.
So, let’s begin:
Step 1: I will fill in main headings such as “total work hours required”, which simply means the number of hours I require my employees to work. This information is vital in this case because it will help us calculate overtime (I will discuss that later in the article). I’ll also put in the week of the month in question.
Step 2: Then, I’ll add days from Monday to Friday and a column at the end to calculate the number of hours worked that week.
Step 3: Next, I will add information that I require, for example, the time at which they started logging hours (especially useful in a remote environment), the time at which they ended their workday, if they took some personal time during those hours, and the total number of hours logged at the end of the day.
Step 4: At the end of the table, I will add vacations and an hours status row. The hours status is where overtime or undertime will be calculated for me.
Customize Your Google Sheets Timecard Template
To make things more convenient and aesthetically pleasing, you can add various formulas such as color conditional formatting when an employee worked over/under time, automatic calculation of total hours, etc.
For my template, I’d like to add color conditioning to the hours status cells. I’d also like to add a formula to calculate my total hours automatically.
There are three places where I’ll want to add an automatic calculation function. First in “total hours,” second in “total hours worked in the week,” and third in “hours status.”
Step 1: To add an automatic calculation function to the “total hours” cell, I will add the formula =(cell range). The cell range, in this case, will be =(hours end-hours start) – personal time.
Step 2: To add the formula to “total hours worked in the week,” I will use the formula =sum(cell range). The cell range would be the “total hours” cell range for each day in that week.
Step 3: For hours status, I will add the formula =MINUS(cell range). The information I would need to subtract would be the “total hours – total work hours required.”
I will add the color conditioning to the hours status cell because it will help me quickly signal out under or over time that my employees have logged.
Step 1: I will select the cells with hours status in them
Step 2: I’ll right-click, select view more cell actions, and then select conditional formatting.
Step 3: I’ll then “Add rule.” Select the range and add a custom color of red if the hours are less than 8 hours, and green if the hours are more.
Needless to say, these are just a few of the customizations you can make. There are various other ways to make your timesheet template awesome to use, including using graphs and charts to track hours logged.
And finally, our Google Sheet timesheet template is ready for you to download and use. I believe this template, on its own, can target both weekly and monthly time tracking needs. But this is just a basic timesheet template; feel free to add more columns, rows, and tables to target any specific aspect you want. I hope you can make great use of this template!
Frequently Asked Questions:
Does Google Have a Timesheet Template?
Yes, there are various timesheet template Google Sheets offers that are readily available for you to use. Each template has its own benefit and targets specific information. In this article, I have shared a Google Sheets timesheet template for you to use. The template that I have shared can work in various settings. You can use it for weekly time tracking as well as monthly time tracking. You can also modify that existing template to meet your requirements. There are also various other customizations that you can make to make the information in the timesheet easy to read. For example, by using graphs and charts.
How Do I Make a Weekly Time Sheet in Google Sheets?
Making a weekly timesheet in Google Sheets is quite easy. In the simplest of words, all you need to do is add basic information such as the days of the week, the number of hours logged in each day of the week, the number of hours missed or taken off during the week, and at last, the total hours worked in that week, which will result from subtracting hours missed from the required work hours. In order to understand in detail how to make a weekly timesheet in Google Sheets, please refer to our article, in which we elaborate on each step.
How Do I Make a Timesheet in Google Sheets?
The timesheet Google spreadsheet offers allows you to either make a timesheet of your own or use existing templates. There are a wide variety of templates out there that you can download and then customize according to your liking. If you do want to start from scratch, I suggest reading this article. I explain in detail how to perform each step and also provide insight into ways you can customize it. All of this awesome Google Sheets functionality comes with no cost at all. You can get started with your time tracking with Google Sheets timesheet right away.
How Do I Log Hours in Google Sheets?
Adding time or logging hours in a timesheet template for Google Sheets is simple. You need two pieces of information to log time. First is the time that you started your work, and second is the time you ended your work day. Once you add both of these information, you can use simply use the formula =(A1-B1) to log the number of hours you worked. The A1 value will be the time that you end the work day, while the B1 value will be the time you started your work.