Comments are a pretty nifty feature that you can find in Google Docs as well as most other Word tools. They let you add suggestions and points to a document without interfering with the document itself.
Sometimes it may also be a good idea to print the comments together with the document. Unfortunately, Google Docs doesn’t have a feature where you can do this.
However, this doesn’t mean that it’s impossible. In this tutorial, we’ll show just how to print Google Docs with comments with a step-by-step guide for each method that’s easy to follow.
Looking to upgrade your printer? We highly recommend checking out Epson’s extensive line of printers, ranging from compact and efficient home printers to large multifunction printers for your business.
Table of Contents
Why Print Google Docs with Comments?
It can be very useful to have comments in your Google Docs printed for a number of reasons. Here are some of the main reasons why you might want to have Google Docs print with comments:
For presentations: If you’re working with a team, you might want to have the comments printed out for when you have meetings and presentations. This will make it easier when referencing comments team members made on the document.
Getting Feedback on Your Work.
For your own review: It’s beneficial to have the comments in your document printed for your own review. You can view the comments alongside the document and keep track of the things you might want to edit.
This will help you get a better sense of how you’re work is getting along and what improvements you need to make.
To share with others: You may want to print the comments in your doc to share with others. Seeing the comments in context can help you understand and track the changes that need to be made and why.
How to Print a Google Doc With Comments
There are a few ways you can print a Google Doc with comments, including:
- Exporting the Doc to Microsoft Word
- Turning the Google Docs into a webpage
- Printing a screenshot of the document
How to Print Google Docs with Comments by Exporting to Microsoft Word
The first method involves downloading your document as a Word file:
Step 1: Open the Document in Google Docs.
Login into your Google account and open Google Docs. You can locate the file in your drive where they are saved automatically or in the recents by going to File > Open.
Step 2: Download the File as a Word document.
- Go to File > Download.
- Select the format for Microsoft Word (.docx)
Step 3: Open Your Document in Microsoft Word.
To open the document, you can:
- Find the document on your device.
- Right-click on it and choose Open with
- Choose Microsoft Word.
You can also open it from Word by going to File > Open and choosing the file.
Step 4: Make The Comments Show
If you open your document in Word and can’t see the comments, only the comment icon like below:
- Go to the Word toolbar and click Review.
- Select Show Comments.
Step 5: Print the Document
- Once you’ve opened the document in Word, go to File > Print. You can also use the keyboard shortcut CTRL + For Windows and Cmnd + P for Mac.
- Adjust your printer settings, then select the printer device and click Print.
With this method, you’ll have a hard copy version of your document with the comments as well. Note that there are only 3 formats for how to download Google Docs with comments; Microsoft Word, webpage, and open document. The rest won’t work. For example, if you download the Google Doc as a PDF, it won’t come with the comments.
Turn The Google Docs Into A Webpage
Step 1: Download the file as a webpage.
- Go to File > Download.
- Select the format for the webpage (.html)
Step 3: Open the Webpage
- The webpage will be downloaded as a zip file, so extract the file first.
- Open the HTML file in your desired browser.
Step 4: Print the Webpage
The steps might be different depending on the browser you’re using.
This is what the webpage will look like with the comments:
If you’re using Chrome, you can print the page by clicking on the three dots and choosing Print or using the keyboard shortcut CTRL+ P.
The print window will appear, and you can adjust your settings, select the printer device and click Print.
Taking a Screenshot of the Pages
Another clever way you can print the Google Document with comments is by turning it into an image by taking a screenshot and then printing the image.
A simple way to do this is by taking screenshots. There are 3 ways you can take a screenshot on your device. You can use the keyboard shortcuts, the snipping tool, or download an extension.
This method is particularly useful if you want the names of the commenters to appear in the printed document as well since the other 2 methods don’t show them.
We’ll show you how to print Google Docs comments in both ways:
Step 1: Take a Screenshot of the Pages
There are a few different ways to do this.
- If you’re using Windows 10 or 11, the keyboard shortcut for taking screenshots is SHIFT +Win + S. You’re cursor will change to a cross, and you can crop the part of the screen you want to screenshot. Remember to save the screenshot since it is only saved in your clipboard and will be replaced if you take another one.
- If you’re using Mac, the keyboard shortcut for taking screenshots is SHIFT +Cmd + 4, and drag the cross-hair on where you want to take the screenshot.
- Open the screenshot image, Click on the 3 dots for the menu, and choose Print.
The 3rd way is using an extension. A good extension you can use is Lightshot.
- Once you’ve installed the extension, you can click it and get the screenshot options.
- After you’ve taken the snapshot, for the Lightshot extension, there’s a print option immediately after taking the screenshot.
- For other extensions, save the image as a PDF.
- Open the PDF and click the Print icon at the top. Now you can choose the printer device and print the file.
Tips for Printing Google Docs with Comments
Before printing Google Doc with comments, here are some tips to keep in mind:
- Review the comments before printing to ensure they are relevant and appropriate for the printed document.
- If you can’t see the comments in Microsoft Word, go to Review and click Show comments.
- Print the document with color so that the comment sections are easy to spot and read. For example, if you’re printing from Word, the comment sections are highlighted in blue so that they are easy to spot.
- You can’t print comments on Google Docs from your mobile device since neither the Google Docs app nor the Word app shows the comments on the page. Instead, they appear in a menu when you click the comment icon.
Frequently Asked Questions
Can I Print a Google Doc with Comments?
At the moment, Google Docs doesn’t have a feature that lets you print comments with your document. However, there are ways you can work around this by downloading the document as a Word file or webpage or turning it into an image by taking a screenshot and then printing. We’ve given a step-by-step guide for each one of the methods above.
The option to print comments with your Google Doc can be pretty useful, but unfortunately, a straightforward method doesn’t exist at the moment.
However, there are still ways you can do this, and by following the steps outlined in this article, you can easily print your Google Doc with comments.
If this tutorial on how to print Google Docs with comments was helpful, we also have premium templates you can try out to save you some time when working with documents and spreadsheets. Make sure you use the code SSP to save 50% at checkout.