Have you ever manually typed out a list of tasks or items in your Google Docs, only to realize later that a checkbox would be much easier?
Inserting checkboxes makes it easy to mark off completed tasks without manual tracking or sorting. This can help you stay organized and improve efficiency when you’re working on complex or time-sensitive projects.
To add a checkbox in Google Docs, click the Checklist icon on the toolbar. Next, select whether you want the item to be strikethrough or not whenever the box has been checked. You can also use the shortcut Ctrl + Shift + 9.
In this guide, we’ll teach you how to insert a checkbox in Google Docs to streamline your task-tracking process.
Table of Contents
What Is a Checkbox?
Checkboxes are widely used in various applications like surveys, forms, and to-do lists.
A checkbox is a user interface element that lets you select one or more options from a list. It typically appears as a small square box next to a label or text, indicating the purpose or meaning of the checkbox.
When a user clicks on a checkbox, it indicates that the associated option or feature is enabled or chosen. Conversely, when a user unchecks the checkbox, that option or feature is deselected.
Related: In addition to Docs, it’s easy to learn how to add checkboxes in Google Sheets.
How to Insert a Checkbox in Google Docs
There are a few different methods to insert checkboxes in Google Docs.
Method 1: Using the Checkbox Menu in the Toolbar
The easiest way to insert a checkbox in Google Docs is by using the checkbox button (located on the toolbar):
- Open the document in Google Docs.
- Highlight the text that you want the checkbox to appear.
- Click on the “Checklist menu” in the toolbar.
- Choose whether you want it to have a strikethrough (or not).
- Now you can check or uncheck each checkbox.
Method 2: Using the “Insert” Menu
Another easy way to add a checkbox in Google Docs is via the “Insert” menu. To get started, simply follow these steps:
- Open a new or existing Google Doc.
- Click on the “Insert” menu at the top of the page and select “Special characters” from the drop-down menu.
- Type “check” in the search box of the “Insert special characters” window that appears.
- Click on your preferred Google Docs checkbox symbol that appears in the search results.
- Click on the “Insert” button to add the checkbox to your document — that’s it!
Method 3: Using the Format Tab
Another way to insert a checkbox in Google Docs is via the Format tab. This efficient method allows for the insertion of multiple checkboxes at once.
- Open a new or existing Google Doc.
- Click the place where you want to insert a checkbox.
- Click on the Format menu at the top of the page.
- Select the “Bullets & numbering” option from the dropdown menu, then click “Checklist.”
- Click the “Checkbox” option in the Format tab.
- The checkbox will appear. Click on the checkbox to mark it as completed.
Method 4: Using the Keyboard Shortcut
Using a keyboard shortcut to insert a checkbox is another easy way to get the job done. Simply follow the steps outlined below:
- Open a new or existing Google Doc.
- Type the items you want to be in the checkbox. Make sure each item has its line.
- Next, select where you want to insert the checkbox.
- Press the keys “Ctrl” + “Shift” + “9” (Windows) or CMD + SHIFT + 9 (Mac).
- Upon clicking, a checkbox will be inserted at the cursor’s location.
How to Insert Checkbox in Google Docs on a Mobile Device
If you want to add a checkbox in Google Docs using a mobile device:
- Open the Google Docs app on your mobile device.
- Create a new document or open an existing one.
- Tap the “edit” button (pencil icon) at the bottom-right corner of the screen.
- Next, highlight the texts where you want to insert the checkbox, then tap the “bullet list” icon at the bottom-right corner
- Tap the “Checklist” icon
- Repeat this process to add as many checkboxes as needed.
- To check or uncheck the checkbox, tap on it.
- Once done, tap the “check” button at the top-left side of the page
Note: Inserting a checkbox in Google Docs on iPhone is similar to the steps for adding one on an Android device. However, the menus and icons may look slightly different.
How to Remove a Checkbox in Google Docs
If you made a mistake and want to remove a checkbox, simply select that checkbox and press the “Backspace” key on your keyboard. If you need to remove several checkboxes, highlight them, press the right-click mouse button, and click “Delete.”
Related: Discover easy ways to Count Checkboxes in Google Sheets.
Best Practices for Utilizing Checkboxes in Google Docs
When using checkboxes in a Google Doc, be sure to keep the user experience in mind. Here are some best practices for utilizing checkboxes in Google Docs:
Label Checkboxes Clearly
Use clear and concise labels for each checkbox so users understand each option. Avoid using vague abbreviations, technical jargon, or generic labels like “Option 1” or “Choice A” without context or meaning.
Group Related Checkboxes Together
If you have multiple checkboxes associated with a specific topic or question, group them together to make scanning and selecting options easier for users.
Provide Instructions or Context
If the checkboxes require additional context or instructions, provide them in the document or a separate section (to ensure users understand how to use them).
Use Checkboxes for Simple Choices
Checkboxes are best used for simple binary choices (e.g., yes, no, agree, disagree). Avoid using checkboxes for complex choices or multi-select options, as this can confuse users.
Test Your Document
Before sharing your Google Docs document, test the checkboxes to ensure they work correctly and provide the intended functionality. This will help prevent errors and ensure a positive user experience.
Frequently Asked Questions
Can You Add a Checkbox in Google Docs?
Yes, you can add a checkbox in Google Docs using different methods, such as the:
- Checkbox Menu in the Toolbar
- “Insert” Menu
- Format Tab
- Keyboard Shortcut “Ctrl” + “Shift” + “9” (Windows) or CMD + SHIFT + 9 (Mac).
When Do You Use a Checkbox?
Some of the most common scenarios where checkboxes are used include:
- Allowing users to select one or more items from a list of options
- Enabling or disabling a particular feature or functionality
- Confirming or acknowledging an action (e.g., accepting terms and conditions, subscribing to a newsletter)
- Filtering or sorting data based on user preferences
- Indicating the completion of a task or marking an item as done
How Do You Insert a Checkbox in Google Docs Without a Strikethrough?
When you insert a checkbox in Google Docs, it has a strikethrough by default. However, you can remove the strikethrough by following these steps:
- Click on the checkbox you want to modify.
- Click on the inverted triangle icon (in the checkbox menu on the toolbar)
- Choose the checklist without strikethrough — you’re good to go!
And that’s how to insert a checkbox in Google Docs! With this tool at your disposal, you can streamline your workflow, stay organized, and collaborate more efficiently with others. Go right ahead and try inserting checkboxes in your next Google Docs document – see how it can make your work easier!
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