How to Assign a Task in Google Sheets [Easy Guide]

Last updated July 10, 2022

Running a team in Google Sheets is among the best uses for the program. But, it can be annoying to assign tasks in other programs and then move them into Sheets. Luckily, you can assign tasks directly in Sheets through the comment menu.

This guide will walk you through how to assign a task in Google Sheets. Read on to nail down this essential collaborative feature.

Why Assign Tasks in Google Sheets

Assigning tasks can be a helpful feature in Google Sheets as it allows you to individually assign the things to do rather than just leaving comments. This has one crucial advantage as it tells everyone what to do and only the person assigned a task completes it rather than anyone in the team making the changes.

Doing this has several benefits. You can divide the workload appropriately among your team members, and there won’t be any confusion about what a person needs to do. The tasks as marked for that specific person, so they don’t have to go through a list of comments to find their task.

Basically, assigning specific tasks is more effective project management.

How to Assign a Task in Google Sheets

To assign a task to someone in Sheets, you must set it using a comment. In Google Sheets, you can assign tasks by commenting on the message in the comment box and adding the person’s email. You will then be prompted with an option to assign tasks in Google Sheets.

Here is how to assign in Google Sheets:

  1. Open the spreadsheet where you want to assign the task.
  2. Click on the cell or select multiple cells by clicking and dragging your cursor across several cells. You can also select a single cell and then drag your cursor on the blue dot in the bottom right corner of the cell.

  1. Click on Insert or right-click on the selected area. This selected area is represented with a light blue highlight. This will open a dropdown menu.
  2. There, click on Comment. You can use the Ctrl+ Alt+ M shortcut on Windows to do this.
  3. In the comment box that shows up, type in the comment and add the At (@) sign.
  4. Now add the email of the person.
  5. A new Assign option will show under the email when you add the email Click on the Assign to [email] button.

  1. Click on the green Assign button.

The assignee will receive a notification and can mark the task as done when they finish it. There is a difference between adding normal comments and assigning a task. When a normal comment is made, anyone can make the changes and mark it as done. However, using the assign task Google Sheets function means that only the person assigned the task can mark it as done.

What Happens When a Task Is Assigned?

When you assign a task to someone, they will get an email and a notification in Google Sheets.

If you’re not a part of the spreadsheet, you will receive the permissions through a link in your email. If you are already a team member in the spreadsheet, when you open Google Sheets, you will see a grey dot with the number of the assigned tasks inside it.

When completing the tasks, they can click on the checkmark in the comment box to mark it as complete. You can also look at the previous and the current tasks by going to the comment history section in Sheets.

How to Assign Something in Google Sheets FAQ

How Do I Assign an Action in Google Sheets?

  1. Click on the cell or select multiple cells.
  2. Click on Insert or right-click on the selected area. This selected area is represented with a light blue highlight. There, click on Comment.
  3. In the comment box that shows up, type in the comment and add the At (@) sign.
  4. Add the email of the person. A new option will show under the email when the email is added.
  5. Click on the Assign to [email] button.
  6. Click on the green Assign button.

How Do You Assign a Task to a Spreadsheet?

The Google Sheets assign tasks function is accessed through the comments menu. You can assign tasks by commenting on the message in the comment box and adding the person’s email. You will then be prompted with an option to assign tasks in Google Sheets.

Does Google Have a Task Manager?

Google offers a mobile application called Tasks. This allows you to edit, manage and capture the tasks from anywhere and at any time. This also allows full synchronization among the tasks on multiple devices.

Can I Delegate Google Tasks?

You can add the email of a person that isn’t already added to the spreadsheet. This will send them an email and a link to the file. When they click on it, they will get access to the file and make the changes normally as if they are a part of it. You could also build a schedule to help with delegating tasks.

Wrapping up How to Assign Tasks in Google Sheets

We hope that learning how to assign a task in Google Sheets through this guide was easy for you. It’s one of those skills that when you’ve done it once you can do it 1000 times. Let us know in the comments if you need any help.

Related Reading:

Jake Wright

Jake Wright

Jake is a spreadsheet expert and content writer from New Zealand. He has a double Bachelor's Degree in Teaching and has been working in the education industry for over 11 years. His experience makes him adept at breaking down complex topics so that everyone is able to understand.